Code of of Conduct
Submitters Collective is committed to maintaining a respectful, inclusive, safe, and professional environment for everyone who interacts with our organization, including staff, volunteers, donors, partners, participants, and members of the community.
This Code of Conduct establishes the standards of behavior we expect from individuals representing or participating with Submitters Collective.
1. Respect and Dignity
Everyone interacting with Submitters Collective should be treated with courtesy, dignity, and respect.
We expect individuals to:
- Communicate respectfully and professionally.
- Listen to and consider different perspectives.
- Treat others fairly and without harassment.
- Respect personal boundaries and differences.
- Conduct themselves in a manner that supports a positive environment.
2. Prohibited Conduct
Submitters Collective does not tolerate conduct that is abusive, threatening, discriminatory, harassing, or otherwise inappropriate.
Prohibited conduct may include:
- Harassment, bullying, intimidation, or threats.
- Discrimination or hateful conduct.
- Verbal, physical, or sexual abuse.
- Deliberately disrupting organizational activities.
- Fraud, theft, or dishonest behavior.
- Misuse of organizational funds, property, or resources.
- Unauthorized disclosure or misuse of confidential information.
- Retaliation against someone who raises a genuine concern.
- Any unlawful activity.
3. Professional and Ethical Behavior
Individuals representing Submitters Collective are expected to act honestly and responsibly.
They should:
- Follow applicable laws and organizational policies.
- Avoid actual, potential, or perceived conflicts of interest.
- Protect organizational resources.
- Maintain appropriate confidentiality.
- Represent the organization accurately.
- Avoid using their position for improper personal benefit.
4. Online and Digital Conduct
This Code of Conduct applies to interactions involving Submitters Collective both offline and online.
Individuals should not use websites, social media, email, messaging platforms, or other digital channels to:
- Harass or threaten others.
- Spread knowingly false or misleading information about individuals or the organization.
- Share confidential information without authorization.
- Engage in discriminatory or abusive behavior.
- Impersonate Submitters Collective or its representatives.
5. Protection of Confidential Information
Individuals who have access to confidential information must protect that information and use it only for legitimate organizational purposes.
Confidential information may include donor information, personal information, financial information, internal communications, and other non-public organizational information.
6. Use of Organizational Resources
Submitters Collective resources, including funds, equipment, accounts, intellectual property, and other assets, should be used responsibly and for authorized purposes.
Individuals must not use organizational resources for personal gain or unauthorized activities.
7. Reporting Concerns
Anyone who experiences or becomes aware of conduct that may violate this Code of Conduct is encouraged to report the concern to Submitters Collective.
Reports may be submitted to:
Email: [Your Contact Email]
Reports should provide enough information to allow the organization to understand and appropriately review the concern.
8. No Retaliation
Submitters Collective prohibits retaliation against individuals who, in good faith, report a concern, participate in an investigation, or raise a question about compliance with this Code of Conduct.
Reports made in good faith will be treated seriously and handled as appropriately as possible.
9. Responding to Violations
When a potential violation is reported, Submitters Collective may review the circumstances and take appropriate action.
Depending on the circumstances and applicable requirements, actions may include:
- Providing guidance or education.
- Issuing a warning.
- Restricting participation in organizational activities.
- Removing an individual from a volunteer or organizational role.
- Ending a relationship with an individual or organization.
- Reporting conduct to appropriate authorities when required or appropriate.
10. Cooperation
Individuals are expected to cooperate honestly and respectfully with reasonable organizational reviews or investigations relating to potential violations of this Code of Conduct.
11. Updates to This Code
Submitters Collective may update this Code of Conduct periodically to reflect changes in organizational practices, programs, or applicable requirements.
The updated version will be posted on this page with a revised effective date.
12. Contact Us
Questions regarding this Code of Conduct may be directed to:
Submitters Collective
Email: info@submitterscollective.org